Reviewing a translation

The Desk shows you a translated document sentence by sentence. This is what you do with it once the machine has finished: the pass where you fix what is wrong, make it consistent, and check it before it leaves your hands.

Everything here happens on your device. Nothing is uploaded, and nothing about your document is sent anywhere.

Changing a sentence

Click a translation to edit it. Press Ctrl+Enter to keep the change, or Escape to abandon it. Your wording is remembered: the next time the same sentence appears, in this document or a later one, it is used automatically.

Ctrl+Z takes back anything — a typed edit, a replacement across the whole document, a correction applied to twelve pages. One press, one change back.

Finding and replacing

Press Ctrl+F (⌘F on a Mac).

• Search the whole document, or only the page you are on.
• Skip approved leaves sentences you have already signed off alone.
• Search the original too finds where a word appears in the source, which is how you find a sentence the translator dropped.
• `Aa` matches case, `|ab|` matches whole words only, `.*` treats what you typed as a pattern.

The Replace all button carries the number it will change — *Replace all (14)* — so you are agreeing to a count, not to the word "all". One Ctrl+Z takes the whole replacement back.

Applying one correction everywhere

Open Apply to every page from the command list (Ctrl+K). It does three different jobs, and they are separate on purpose:

This sentence. A running header, a footer, a table label — anything that recurs word for word. Fix it once, and the panel lists the other places it appears. Sentences someone has already approved are left alone unless you ask.

A word. Tell it the word in the original, what it says now, and what it should say. It changes only sentences whose *original* contains that word, and only whole words: correcting "invoice" never touches "invoices", and "cuenta" never becomes part of "cuentas".

Look. Bold, italic or alignment, across this page, the whole document, or every block of a similar size.

All three show you the list before anything happens, let you strike out any row you disagree with, and land as a single change you can undo.

Seeing what you changed

Show my changes (Ctrl+K, then type "changes") lists every sentence you edited, with the machine's wording struck through beside your own. You can put the machine's version back for one sentence or for all of them.

This is the view to open before you hand work to someone else, or when you come back to a document a week later and cannot remember what you decided.

Notes

Add a note to a sentence for anything you cannot settle yet — "check this figure with legal", "client prefers the shorter form". A note can be resolved once it is dealt with, so your second pass shows only what is still open.

Checking before you deliver

Check runs the delivery checks over the whole document: numbers missing from a translation, formatting markers lost, leftover engine text, a sentence that repeats itself, and the same word translated two different ways. It also tells you what it could not check — some languages cannot be split into words the way this check needs, and it says so rather than reporting a clean result it has no basis for.

Printing

Print offers four layouts:

• Translation only — what your reader receives.
• Side by side — original and translation in two columns.
• Original above translation — sentence by sentence. This is the layout legal and academic review usually wants, because your eye never travels.
• Marked up for review — warnings, anything unapproved, anything that came back empty. Stamped *For review* so it cannot be mistaken for a delivery.

Before the print dialog opens you are told what is unfinished, and whether the layout you chose hides it.

On a phone

The document, the filmstrip of pages, and a bar at the bottom with Approve and Download in reach of your thumb. Tap a sentence to edit it; everything else is in the command list.

The keyboard

• `Ctrl+K` — every action, by name
• `Ctrl+F` / `Ctrl+Shift+F` — find / find and replace
• `Ctrl+Z` / `Ctrl+Shift+Z` — undo / redo
• `Ctrl+Enter` — keep this edit
• `j` and `k` — previous / next sentence
• `Enter` — edit the sentence you are on
• `a` — approve it
• `n` — jump to the next one still to do
• `Ctrl+P` — print
• `Ctrl+S` — export the file

On a Mac, ⌘ replaces Ctrl.

If something goes wrong

"This document is open in another tab." Two tabs editing one document would overwrite each other, so the second opens read-only. Close the other tab and reload this one to take over.

"This browser has not guaranteed to keep your work." Browsers clear stored data when space runs short. We ask for your documents to be kept; some browsers refuse. Export anything you cannot lose — installing a language pack, or bookmarking the site, usually persuades the browser to keep it.

Retranslating a sentence you corrected asks first, and the result can be undone.